THE ESTONIAN SOCIAL SCIENCE DATA ARCHIVES (ESSDA)
I General principles
1. The Estonian Social Science Data Archives(ESSDA) is an interdisciplinary center that functions as the national data bank. ESSDA forms a constituent part of the Faculty of Social Sciences of Tartu University.
2. ESSDA`s address is Tiigi Street 78, room 317, 50410 Tartu, tel. 375 931, fax 375 900.
3. ESSDA acts on the basis of Estonian legislation, the statute of of the Faculty of Social Sciences, and the current statute.
4 ESSDA has its own seal and symbolics.
5. The chief goal of ESSDA is to contribute to the maintenance and reutilization of social information that has been gathered in Estonia as well as the integration of Estonia into the international exchange of social science data.
II The directions of ESSDA`s activities.
6. The directions of the activities include: * collecting together materials that reflect social studies that have been carried out in Estonia. These materials include survey documents, data files as well as publications and manuscripts written on the basis of these studies. * developing contacts and cooperation with various academic and non-academic institutions in Estonia that gather and own social science information. * developing contacts and cooperation with social science archives abroad; * propagation of knowledge on the methods of collecting, analyzing and organizing social science information (consultations, training);
III The organization and management
7. The problem of the ownership of the materials turned over to the archives will be regulated by the agreements that are concluded between the owners and users of these materials, and the university as well as by a special system of usage proceeding from the legislation of the defence of intellectual property and copyright laws.
8. ESSDA is supervized by the Council of the Faculty of Social Sciences, and the Council and Board of ESSDA itself.
9. ESSDA coordinates its activities with the Academic Union of Estonian Sociologists (AUES). ESSD informs the latter regularly about receiving, organizing and using research materials and other activities, and coordinates the principles of depositing and using of the materials. In forming the ESSDA council the Faculty of Social Sciences makes a proposal to AUES to send its representatives to this council. 10. The Council of the Faculty of Social Sciences is qualified to:
* approve ESSDA development program; * solve arguments concerning ESSDA activities; * approve ESSDA`s budget as a part of the Faculty`s budget and control its fulfilment; * elect the head of ESSDA from among the teachers and researchers of the Faculty of Social Sciences; * approve the ESSDA Board and changes in its composition.
11. The ESSDA Council consists of 9 members: a 3-member ESSDA Board, three representatives from the academic research centers outside the university and the same number from non-academic institutions that conduct social research.
12. The ESSDA Council is qualified to:
* draw up ESSDA`s development program; * present ESSDA`s budget for approval and to approve the rules of budget use;
* elect the chairman of the ESSDA Council; * listen and approve the ESSDA Board`s reports * approve and change the rules of transferring and using the social science information; * coordinate cooperation between different institutions that collect and own social science information.
13. The meetings of the ESSDA Council are held when needed but at least once in three months. The meetings are summoned and chaired by the Council`s chairman. The Council can also be called together at the request of three Council members.
14. The ESSDA Council is legally competent if the meeting is attended at least by five members, including the chairman or in his longer absence, a board member appointed by the dean of the faculty. The Council`s resolutions are passed if more than half of those present vote in favor.
15. The ESSDA Board consists of three members and is formed by a resolution of the council of the faculty from among the staff of Taru University.
16.The ESSDA Board is qualified to: * approve ESSDA`s program of activities and follow its implementation; * draw up ESSDA budget and follow its realization according to the principles endorsed by the ESSDA Council.
17.The ESSDA Board informs regularly Estonian sociologists about the depositing and application of the materials as well as the contacts with the social science data archives abroad.
18. The meetings of the ESSDA Board are held when needed but at least once a month. The meetings are summoned and chaired by the archive`s chairman. The Board can also be summoned at the request of two of its members.
19. The ESSDA Board is legally competent if at least two of its members, including the chairman, attend the meeting. A resolution is passed if it is supported at lest by two members. 20. ESSDA`s chairman is elected by the Council of the Faculty of Social Sciences from among the faculty staff. Managing of the ESSDA is one of his or her tasks for which he or she is additionally paid.
21. The problems that could not be solved neither by the ESSDA Board nor Council, are directed into the Council of the Faculty of Social Sciences that makes conclusive decisions.
22. ESSDA is financed from the budget of the Faculty of Social Sciences as a long-term target program. It also receives money from research and training programs, donations and subsidies as well as from services it provides.
23. ESSDA provides paid services according to its goals and directions of activities. The list of services, their prices and the order of rendering such services are established by the University administration. 20 percent of these revenues go to the University budget while the rest remains to ESSDA.
24. The order of charging money for the rendered services and how to use such money is fixed separately in the case of concrete materials in respective agreement.
V The conclusion of activities
25. The reorganization or ending of ESSDA activities is effected by a resolution of the University Council that also stipulates further utilization of the existing property. The fate of the research materials transferred to the archives is decided by the ESSDA Council together with the depositor or its representative in each concrete case separately.